Privacy Policy
Last updated: 27 August 2026
Standard Scents respects your privacy and is committed to protecting personal data processed through our website and business activities.
This Privacy Policy explains what information we collect, why we use it, how long we retain it, with whom it may be shared, and the rights available to you under applicable data protection law, including the General Data Protection Regulation (GDPR).
For the purposes of this Privacy Policy, Standard Scents is the operator of this website.
Contact: contact@standard-scents.com
The legal entity operating Standard Scents is currently being incorporated. The company identification and registered address will be added to this Privacy Policy once incorporation is completed.
1. Personal Data We Collect
Depending on how you interact with us, we may process the following categories of personal data.
Information you provide directly
When you contact us through the website or by email, we may receive:
- your name
- your email address
- company or organisation name
- professional role or position, where provided
- telephone number, where voluntarily provided
- the contents of your message
- any other information you voluntarily provide as part of your enquiry
The contact form available on our website does not create a user account or store your submission in a separate website database. The information entered into the form is sent directly to our business email address at contact@standard-scents.com.
Technical and website information
When you visit our website, certain technical information may be processed automatically, including:
- IP address
- browser type
- device type
- operating system
- date and time of requests
- technical logs
- security-related information
Some of this information may be processed through our hosting infrastructure where necessary to operate and secure the website.
2. How We Use Personal Data
We may process personal data for the following purposes:
Responding to enquiries
We use information submitted through our contact form or email to:
- respond to questions
- evaluate potential business relationships
- discuss distribution opportunities
- discuss fragrance development or manufacturing opportunities
- communicate with brands, fragrance houses, suppliers, manufacturers and business partners
The legal basis for this processing is our legitimate interest in conducting and developing our business and, where relevant, taking steps at your request before entering into a contractual relationship.
Business relationship management
Where a professional relationship develops, we may retain and use relevant contact information to manage:
- discussions
- negotiations
- partnerships
- supplier relationships
- distribution relationships
- commercial cooperation
The legal basis is our legitimate business interest and, where applicable, the performance or preparation of a contract.
Website operation and security
Technical information may be processed where necessary to:
- operate the website
- maintain website security
- detect technical problems
- prevent abuse or malicious activity
- maintain server and system logs
The legal basis for this processing is our legitimate interest in maintaining a secure and functional website.
3. Cookies and Similar Technologies
The Standard Scents website does not currently use analytics, advertising, or behavioural tracking cookies.
The website may use strictly necessary cookies or similar technical mechanisms where required for:
- website operation
- security
- session integrity
- remembering essential technical preferences
- preventing abuse
Strictly necessary technologies are used only where required for the operation or security of the website.
If Standard Scents introduces analytics, advertising, or other non-essential tracking technologies in the future, this Privacy Policy will be updated and appropriate consent mechanisms will be implemented where required by applicable law.
4. Professional and B2B Contact Information
Standard Scents operates primarily in a business-to-business environment.
In connection with our business development activities, we may process professional contact information obtained from publicly available or professional sources, including:
- company websites
- professional directories
- industry events
- trade fairs
- professional networking platforms
- publicly available business databases
- publicly displayed business contact details
Such information may include:
- professional name
- company
- position
- professional email address
- professional telephone number
- publicly available business information
Where permitted by applicable law, we may use this information to initiate relevant professional communications concerning potential partnerships, distribution opportunities, fragrance development, manufacturing, sourcing or other legitimate business cooperation.
The legal basis for this processing is our legitimate interest in developing relevant B2B relationships.
We aim to ensure that such communications are targeted and relevant to the recipient's professional role.
You may object to receiving such communications at any time by replying to the relevant message or contacting us at:
If you object, we will stop using your personal data for that purpose.
5. Sharing Personal Data
We do not sell personal data.
We may share personal data only where necessary with service providers that help us operate our business and website.
These may include:
- website hosting and infrastructure providers
- email and productivity service providers, including Google Workspace
- IT and website development providers
- professional advisers such as accountants, lawyers or consultants
- competent public authorities where disclosure is legally required
Service providers are permitted to process personal data only for legitimate purposes connected with the services they provide to us and subject to applicable contractual and legal safeguards.
6. International Data Transfers
Some of the service providers we use may process information outside Romania or the European Economic Area.
Where personal data is transferred internationally, we seek to ensure that appropriate safeguards are in place in accordance with applicable data protection law.
Depending on the destination and service provider, these safeguards may include:
- European Commission adequacy decisions
- Standard Contractual Clauses
- other legally recognised transfer mechanisms
7. Data Retention
We retain personal data only for as long as reasonably necessary for the purpose for which it was collected.
As a general guideline:
General enquiries
Information relating to enquiries that do not result in an ongoing business relationship may generally be retained for up to 24 months after the last meaningful interaction.
Business relationships
Information relating to active or potential commercial relationships may be retained for the duration of the relationship and for an appropriate period afterwards where necessary for legitimate business, contractual, accounting or legal purposes.
Technical logs
Technical and security logs may be retained for shorter periods appropriate to website operation, security monitoring and troubleshooting.
Data may be retained for longer periods where required by law, necessary to establish or defend legal claims, or required to comply with accounting or regulatory obligations.
8. Your Data Protection Rights
Subject to the conditions provided by applicable law, you may have the right to:
Access
Request information about whether we process your personal data and obtain a copy of that data.
Rectification
Request correction of inaccurate or incomplete personal data.
Erasure
Request deletion of your personal data where there is no longer a lawful reason for us to retain it.
Restriction
Request that processing of your personal data be restricted in certain circumstances.
Data portability
Receive certain personal data in a structured, commonly used and machine-readable format where the legal requirements for portability are met.
Object
Object to processing based on our legitimate interests.
You may object at any time to the use of your personal data for direct marketing purposes.
Withdraw consent
Where processing is based on consent, you may withdraw that consent at any time.
Withdrawal does not affect the lawfulness of processing carried out before consent was withdrawn.
To exercise any of these rights, contact:
We may request reasonable information necessary to verify your identity before processing a request.
9. Right to Lodge a Complaint
If you believe that your personal data has been processed unlawfully, you have the right to lodge a complaint with the competent data protection authority.
For users in Romania, the relevant supervisory authority is:
Autoritatea Națională de Supraveghere a Prelucrării Datelor cu Caracter Personal (ANSPDCP)
You may also contact the supervisory authority in another EU or EEA country where applicable.
10. Automated Decision-Making
Standard Scents does not currently use personal data for automated decision-making or profiling that produces legal effects or similarly significant effects concerning individuals.
11. Data Security
We take reasonable technical and organisational measures designed to protect personal data against:
- unauthorised access
- accidental loss
- misuse
- alteration
- disclosure
- destruction
Access to personal data is limited to persons and service providers who reasonably require it for legitimate business purposes.
However, no internet-based system can guarantee absolute security.
12. Third-Party Websites
Our website may contain links to third-party websites.
Standard Scents is not responsible for the privacy practices or content of third-party websites.
We encourage visitors to review the privacy policies of any external websites they visit.
13. Children's Privacy
The Standard Scents website is intended for professional and general adult audiences and is not directed toward children.
We do not knowingly seek to collect personal data from children through the website.
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect:
- changes to our website
- new services
- changes to our processing activities
- changes in applicable law
- changes to our service providers
The current version will always be published on this page together with the date of the latest update.
15. Contact
For questions concerning this Privacy Policy or the processing of personal data by Standard Scents, contact:
Standard Scents Email: contact@standard-scents.com
Legal entity and registered office information will be added following completion of the company's incorporation.